U.S. Department of Health & Human Services
How is NCAF calculated?
Category: Contract Holder
Reference NIH Contract Access Fee and Fee Remittance in your contract.
(1) The fee percentage for CIO-SP3 is .65% (.0065) and for CIO-SP3 Small Business, it is 0.55% (.0055)
(2) This fee percentage is applied to ALL line items (total proposal amount).
(3) The formula is: NCAF = Total Prop. Amount * Fee %. For example, if the total proposal amount is $500,000, the fee amount would be $3,250 for CIO-SP3 and $2,750 for CIO-SP3 Small Business. The Grand Total for the proposal would be $503,250 for CIO-SP3 and $502,750 for CIO-SP3 Small Business.
(4) The NCAF cap is at $150,000 for CIO-SP3 and CIO-SP3 Small business contracts with funding in excess of $23M and $27M (not including NCAF), respectively. The cap kicks in for any task order base or option period for a single period (not to exceed 12 months).
Example (CIO-SP3):
Example (CIO-SP3):
| # | Period | POP | Duration | Funded | NCAF | Total |
|---|---|---|---|---|---|---|
| 1 | Base | Award - 12 Mo | 12 mo | $35,600,000.00 | $150,000.00 | $35,750,000.00 |
| 2 | 13 mo - 18 mo | 6 mo | $24,000,000.00 | $150,000.00 | $24,150,000.00 | |
| Base Period Subtotal | $59,600,000.00 | $300,000.00 | $59,900,000.00 | |||
| 3 | Option 1 | 19 mo - 30 mo | 12 mo | $14,999,900.00 | $97,499.35 | $15,097,399.40 |
| 4 | 31 mo - 36 mo | 6 mo | $8,900,000.00 | $57,850.00 | $8,957,850.00 | |
| Option Period Subtotal | $23,899,900.00 | $155,349.35 | $24,055,249.40 | |||
| Grand Total | $83,499,900.00 | $455,349.35 | $83,955,249.40 | |||
- #1 exceeds $23M, so the cap is applied.
- #2 exceeds $23M, so the cap is applied.
- #3 is less than $23M, therefore the cap DOES NOT apply.
- #4 is less than $23M, therefore the cap DOES NOT apply.