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  • Are no-bids required if we are not going to submit a proposal
    "No Bid" responses are required for RFPs, only, . Contract holders are required to submit no-bids in e-GOS for any RFP for which they are not going to submit a proposal. Reference, Task Order Procedures, in your contract.
    Type: FAQ
  • Can contract holders change the RFP response from a "No Bid" to submit a proposal prior to the proposal due date
    Yes. You may change your "No Bid" decision by submitting a proposal (or vice versa) at any time prior to the proposal deadline
    Type: FAQ
  • Is there a size limit for uploading files to e-GOS
    There is no limit on the number of files that can be attached; however, each file must be under 100MB and the email attachment size is 10MB. If your files individually exceed 100 MB, please contact the NITAAC Customer Support Center via email at NITAACsupport@nih.gov or call 1.888.773.6542 .
    Type: FAQ
  • What line items in Contract Holder proposal are subject to the NIH Contract Access Fee (NCAF)
    NCAF is applied to all line items in the proposal whether they are for labor, ODCs, Direct Materials, Incentive Fee, Fixed Fee, Award Fee, or other (total proposal amount). Reference, NIH Contract Access Fee and Fee Remittance, in your contract.  Per the contract, the contractor shall include the NCAF as a separate Contract Line Item Number (CLIN) in all contractor proposals to the government,, regardless of pricing arrangements used, .  
    Type: FAQ
  • How is the NCAF calculated when only the total funding amount is listed on the funding document (the NCAF is not listed as a separate line item)
    The NCAF is extracted from the total funded amount listed on your funding modification.  The formula is: NCAF = Total * .65% (.0065) for CIO-SP3 NCAF = Total * .55% (.0055) for CIO-SP3 Small Business, Example:,   $500,000 Total funding CIO-SP3:  $500,000.00 ($500,000.00 * .0065) =  , $3,250.50  NCAF, CIO-SP3 Small Business:  $500,000.00 – ($500,000.00 *  .0055 ) =  , $2,750.00  NCAF
    Type: FAQ
  • How is the NIH Contract Access Fee (NCAF) invoiced for labor hour awards
    Reference, NIH Contract Access Fee and Fee Remittance, in your contract. The NCAF is invoiced based on the obligated amount on the funding document regardless of the awarded contract type.  The NCAF shall be invoiced on the 1 st invoice after receipt of the funding document.  As such, NCAF may NOT be incrementally invoiced.  Customers shall contact NITAAC Customer Support with any questions., CIO-SP3 – Example Rate .65% (.0065):  , $500,000 Total funding on Modification 0001 CH First Invoice Amount (after receipt of Mod 0001):  $100,000 NCAF for Mod 0001:  $3,229.01 (shall be listed as separate line item on the CH invoice) $100,000+ $3,229.01 = $103,229.01  Total CH First Invoice Amount (this applies to each funding document received by the CH), CIO-SP3-Small Business – Example Rate .55% (.0055):  , $500,000 Total funding on Modification 0001 CH First Invoice Amount (after receipt of Mod 0001):  $100,000 NCAF for Mod 0001:  $2,734.96 (shall be listed as separate line item on the CH invoice) $100,000+ $2,734.96 = $102,734.96  Total CH First Invoice Amount (this applies to each funding document received by the CH), CIO-CS Example Rate .35% (.0035):  , $500,000 Total funding on Modification 0001 CH First Invoice Amount (after receipt of Mod 0001):  $100,000 NCAF for Mod 0001:  $1,743.90 (shall be listed as separate line item on the CH invoice) $100,000+ $1,743.90 = $101,743.90  Total CH First Invoice Amount (this applies to each funding document received by the CH)  
    Type: FAQ
  • How is the NIH Contract Access Fee (NCAF) implemented/paid
    Reference, NIH Contract Access Fee and Fee Remittance, in your contract.  Payments are due to NIH/NITAAC on or before the 10th calendar day of each month for all payments received from the government in the previous month.  Payments will only be accepted through the Department of Treasury’s secure government-wide collection portal Pay.gov at https://www.pay.gov/paygov/ . Contact your financial institution/bank to establish an account authorizing…
    Type: FAQ
  • Can state and local government use CIO-SP3
    No.
    Type: FAQ
  • Where can I get further information on the Nonmanufacturer Rule
    The Nonmanufacturer Rule (NMR) is an exception to the requirement that a manufacturer perform at least 50% of the cost of manufacturing the products (not including the cost of the material) under a manufacturing NAICS code, For additional information:, Nonmanufacturer rule | U.S. Small Business Administration (sba.gov)  
    Type: FAQ
  • If a customer agency wants to set aside a requirement for small business in the GSS catalog should the agency request its own NMR waiver from the Small Business Administration (SBA) or has the NIH already obtained the NMR waiver from the SBA
    The customer agency would be responsible for requesting a specific waiver from the SBA under a small business set aside for which there are no small businesses who can provide the equipment, even using the non-manufacturer rule. The NIH has not obtained any waivers. A list of the current “blanket” waivers can be found on the SBA website .
    Type: FAQ