Frequently Asked Questions

NITAAC has compiled a list of Frequently Asked Questions, categorized by questions related to our Program, e-GOS system and vehicles. If you don't find what you're looking for, simply email or call the Customer Support Center at 1.888.773.6542 and we'll be happy to assist you.

The FAQs are intended to provide general direction on the use of GWACs. Please keep in mind that each requirement is unique, so the information provided may or may not apply to your specific requirement. For more detailed guidance, please contact the Customer Support Center.

Yes. The requesting agency will receive small business credit. The NITAAC Contracting Officer will ensure that the requesting agency's code is cited in FPDS.

The NITAAC Contracting Officer will assist the Contracting Officer's Representative (COR) in refining the scope of work.

Yes. NITAAC will provide assistance during the pre-solicitation process.

Yes. The assisted acquisition fee is calculated in addition to the obligated amount plus the NCAF. (IGCE/Contractor Proposal Amount + NCAF) + Assisted Order Fee = Total Effort Amount

No. All procurements, whether assisted or direct, will appear the same in e-GOS to all eligible contract holders.

NITAAC will always adhere to the FAR supplement of your agency. It is, after all, your requirement and we are here to help make it happen just as if your agency was doing the procurement.

The assisted acquisition services provided span the entire acquisition life cycle, from market research and acquisition planning through closeout of the order.

In short, NITACC will serve as your contract shop from pre-award through closeout of the order. Before each assisted acquisition, NITAAC will provide a Memorandum of Agreement (MOA) and Interagency Agreement (IAA is for external NIH customers) that details the roles and responsibilities of all parties involved in the assisted acquisition.

The time frame for competing a sole source requirement depends largely on the complexity of the requirement. NITAAC does not impose minimum or maximum time limits on competition. Remember, however, that GWACs are known for speed once the requirements package is complete and submitted. Depending upon complexity, requirements can be awarded in as little as 30 days in many cases.

For a direct acquisition, the requesting agency conducts the acquisition and administers the order. For an assisted acquisition, the servicing agency (NITAAC) conducts the acquisition and administers the order on behalf of the requesting agency for a fee.

NITAAC will consider all IT acquisitions. We will, however, assess the resources available at the time of request before determining which acquisitions to accept.

Under typical circumstances, a COR has the responsibility/authority to monitor all aspects of the day-to-day administration of a contract, except for issues that deal with time and money. Formally said, a COR does not have the authority to make any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract. The COR appointment letter provided by the NITAAC Contracting Officer will detail COR responsibilities.

The Federal Information Processing Standard (FIPS) code (FIPS 6-4) uniquely identifies counties and county equivalents in the United States. This is for FPDS-NG reporting.

The certification level of the COR for the assisted acquisition depends on the written policy of the requesting agency for COR appointment to an acquisition. It is within the discretion of the NITAAC Contracting Officer to require a higher level of certification than the requesting agency based on the complexity and/or dollar value of the requirement.

NITAAC is authorized to provide assisted acquisitions to all civilian and DoD agencies.

The offered activities and responsibilities are all outlined in the Memorandum of Agreement (MOA) that is signed by the requesting and servicing (NITAAC) agencies. Some of the duties contained in the MOA include all pre-award activities, contract administration and closeout, to name a few.

A Contracting Officer will be assigned to your requirement and he or she will be your primary POC. In addition, the NITAAC Customer Support Center is always available to receive any inquiries. You may reach them via email at NITAACsupport@nih.gov or call 1.888.773.6542.

Yes. The assisted acquisition fee is 2%, which is applied to the entire obligation including the NIH Contract Access Fee (NCAF).

No. The process remains the same utilizing the procedures outlined in FAR Part 16.505.

No. There is no cap on the 2% assisted acquisition fee. However, there is a cap on the NITAAC Contract Access Fee (NCAF).

Please see the following FAQ which discusses how the NCAF cap is applied http://nitaac.nih.gov/nitaac/faq-search?keys=How+is+NCAF+applied

Yes. The requesting agency is responsible for designating the Technical Evaluation Team.

Source selection is based on the criteria set forth in the solicitation. In most cases, the Contracting Officer is the source selection authority. When the Contracting Officer makes the source selection, it is based on input from the Technical Evaluation Team at the requesting agency.

The 2% assisted acquisition fee is non-negotiable.

In assisted acquisitions, the NITAAC Contracting Officer (CO) will participate in review meetings to ensure that evaluations are conducted in accordance with the RFP, but the CO does not serve as a voting member. The CO will serve as the source selection authority (see FAR 15.303).

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